2  Pre-Session Preparation

2.1 Room Setup

In-Person:

• Tables for 4-6 people (collaborative seating)
• Wall space for posting flipchart sheets
• Supplies: markers, sticky notes, timer, flipchart paper
• Name tags with first names only

Virtual:

• Pre-configured breakout rooms (4-5 people each)
• Shared collaboration tool (Miro, Jamboard, or Padlet)
• Polls/surveys ready in platform
• Chat moderation plan

2.2 Facilitator Mindset

• You’re a guide, not a guru: Your science expertise gives you credibility, but participants’ experiences drive learning
• Embrace productive discomfort: Some activities may feel unfamiliar - that’s intentional
• Model vulnerability: Share your own collaboration challenges when appropriate